Administrative Issues- Invitation Letter for Business Trip Hi There, Today I would like to share with you for my office administration knowledge. How to issue invitation letter for foreign colleagues or clients' business trip. Please to see the below; With work demands or business development request, I usually issue invitation letter to my foreign colleagues and clients for their F-Visa application at Chinese Embassy in their country. It is a necessary and important step for their business trip. Please reference the following Example for invitation letter format < Invitation Letter> To Whom It May Concern: We XXX Ltd. Shanghai Branch would like to invite Ms. So and So Passport Number: 123456789 Nationality: Italy to visit Shanghai for a business trip from June 15 to June 15, 2011. The schedule as follows: June15th Arrival Shanghai June15th – June 18th Attend XXX Shanghai Branch meeting for business development June19th- June 24th Visiting Clients in Shanghai and Hangzhou June 25th Departure at Shanghai Airport Our company will take the full responsibility of their stay in China. We would be grateful if you could issue the necessary visa covering the period mentioned above. Thank you for your cooperation. So and So ( Signature) and Official Seal Your business title XXX China Ltd., Shanghai Branch Company Address: 100 Nanjing Road, The Building II, Room 100122, 300000 Shanghai, P.R. China Cellophane +86 21-10000000 ext. 100, Fax +86 22-111111111 Tips: some necessary information should included in the invitation letter such as Invitee 's name, Passport number, Nationality, The purpose of the trip etc. For inviter, you have to give an account of invitee’s business schedule as well as take fully responsible for his or her stay in China For the Invitee, she or he will apply for their F-Visa against with invitation letter. In some countries, Chinese Embassy will ask invitee to show their hotel reservation letter for this trip together. Best Regards Desheng