Resigning from a job is a significant step in your career, and handling it professionally can leave a lasting positive impression on your employer. Whether you’re moving to a new opportunity, changing careers, or leaving for personal reasons, resigning properly is essential for maintaining good relationships and a strong professional reputation.


For ESL (English as a Second Language) speakers, resigning can feel even more challenging if English is not your first language. You need to communicate clearly, respectfully, and professionally. This guide will help you navigate the resignation process smoothly, including what you should and should not do when leaving your job.


Things You SHOULD Do When Resigning

1. Give Proper Notice

Most companies expect at least two weeks' notice and sometimes a full calendar month when an employee resigns. Check your employment contract or company policies to confirm how much notice you need to give. Giving your employer enough time to find a replacement shows professionalism and respect.

If possible, offer to help train your replacement or document your responsibilities to ensure a smooth transition.


2. Write a Professional Resignation Letter

A resignation letter is an official document that notifies your employer about your departure. It should be simple, polite, and professional.


What to Include in Your Resignation Letter:

Your last working day

A brief reason for leaving (optional)

A statement of gratitude for the opportunity

An offer to assist with the transition


Example of a Resignation Letter:

Dear [Manager’s Name],

I am writing to formally resign from my position as [Job Title] at [Company Name], with my last working day being [Date].

I am grateful for the opportunities I have had at [Company Name] and appreciate the support and experience I have gained while working here.

To ensure a smooth transition, I am happy to assist in handing over my responsibilities during my notice period.

Thank you again for your guidance and support. I look forward to staying in touch.

Sincerely,

[Your Name]


3. Speak to Your Manager in Person (or via Video Call)

Before sending a resignation letter, it’s best to inform your manager in person, or if you work remotely, via a video or phone call. This shows respect and professionalism.

How to start the conversation:

  • "I wanted to speak with you personally before submitting my resignation. I have decided to move on from my role, and I want to thank you for your support during my time here."

Try to stay positive, even if you had a difficult experience in the company.


4. Stay Professional Until Your Last Day

Even after resigning, you should continue to work hard and remain professional until your last day. Complete your tasks, assist with the transition, and leave on good terms.

Your last days at a company leave a lasting impression, and maintaining a strong work ethic will ensure that former colleagues and managers speak positively about you in the future.


5. Keep in Touch with Colleagues and Managers

Building professional relationships is important for your career. If possible, stay in touch with former colleagues through LinkedIn or email. A good reference from a past employer can be helpful for future job opportunities.


Things You SHOULD NOT Do When Resigning

1. Don’t Quit Without Notice (Unless Absolutely Necessary)

Leaving a job suddenly without proper notice can damage your reputation. Employers appreciate professionalism, and failing to give notice may affect your chances of getting a good reference in the future.

If you must leave immediately due to an emergency, explain the situation politely and professionally.


2. Don’t Use Your Resignation as a Complaint Session

Even if you are leaving due to dissatisfaction with the company, avoid being negative or blaming others when resigning. Complaining about your manager, salary, or work environment will only burn bridges.

Instead of saying:

❌ "I’m leaving because this company doesn’t treat employees well."

Say something neutral like:

✔ "I have decided to explore new opportunities that align with my career goals."


3. Don’t Stop Working Hard After Resigning

Once you submit your resignation, continue working professionally until your last day. Avoid slacking off, arriving late, or leaving unfinished tasks for others to handle. Leaving on a strong note shows integrity and responsibility.


4. Don’t Share Negative Comments on Social Media

Avoid posting negative comments about your employer or colleagues online. Employers often check social media profiles, and badmouthing a previous job can harm your professional reputation.

If you want to share your resignation online, keep it positive:


 "Excited to start a new chapter in my career! Grateful for the experiences and lessons learned at [Company Name]."


5. Don’t Forget to Collect Important Documents

Before you leave, make sure you have:

Your final paycheck details

Reference letters (if applicable)

Employment records

Any personal belongings from your workspace


Resigning from a job is a normal part of career growth, and handling it professionally can help you maintain strong relationships and leave a positive impression.


By giving proper notice, writing a clear resignation letter, and staying professional until your last day, you ensure a smooth transition. Avoid negativity, keep working hard, and stay connected with former colleagues to open doors for future opportunities.


A well-handled resignation reflects maturity and professionalism—qualities that will benefit you throughout your career.